Recipient FAQ

When you receive a sponsorship from DonateWC, the aim is to give you an amazing experience with as little worry as possible. In order to do that, it’s best if we set expectations from the get-go.

The items that are discussed below are things we will discuss during our sponsorship acceptance talk.

What is covered by the sponsorship?

When receiving a WordCamp sponsorship from us, you will receive the following:

  • A WordCamp ticket
  • Door to door transportation
  • Accommodation
  • Food and drink money
  • Internet access
  • A once-in-a-lifetime experience

These funds are not paid out to you – we will book transportation, accommodation, and other expenses for you. Food/drink money and transportation cost (other than the general flight/ride) can be expensed, but you will need to pay for this yourself first.

Duration of your stay
You will arrive a day before the WordCamp starts and leave the day after.

What is not covered by the sponsorship?

While we want to make sure that you have the least possible worries while attending the WordCamp, you still need to take care of a few things yourself.

  • You need to have a passport that is valid at least 6 months after the WordCamp ends. If your passport needs renewing or you need to request a new one, the potential cost for this is not covered by the sponsorship.
  • Some countries require you to pay for a visa. These costs are not covered, unless it becomes a serious obstacle for you to attend the WordCamp
  • Some countries require proof of insurance. This is your responsibility – the cost of this insurance is not covered by the sponsorship.
  • Device use and device insurance. Again, this is your own responsibility.
  • Attire

What happens when I can’t attend after all?

When you receive one of our sponsorships, you are expected to attend the WordCamp you have opted in for. If you can’t go because of an emergency, you need to let us know as soon as possible.

DonateWC books flights and accommodation as refundable, but not being able to go means we do still lose money. Please use your best judgment.

Do I need to represent anyone during the WordCamp I attend?

No. This is why we do not do one on one sponsorships between companies and sponsorship recipients. There are a few things that we expect from you in terms of how you behave during a WordCamp (see below), but you are not in any way required to represent us or any of our sponsors during your visit.

If you want to tell people about DonateWC and how it helped you to get to the WordCamp, that’s obviously very much appreciated. But it is still up to you whether you want to share this information or not.

What is expected from me during a WordCamp?

Every WordCamp has a Code Of Conduct. While everyone is expected to follow these rules, we ask that you pay special attention to it. Breaking the Code Of Conduct not only reflects badly on yourself as a community member, but on DonateWC as a whole. So: remember to enjoy yourself, make new friends and connections, and by all means have a few drinks during the afterparty. We trust you to use your common sense on this one.